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Scanning documents is a essential part of any business.
Scanning documents enables you to save the time it would
take to type up a document from scratch, it also enables you
to take a document that is in hard copy form and convert it
to a digital document that you can then attach to an email
and send it to your employees, customers or business
partners.
Hence, you must establish scanning capability in your
business environment. To do so there are some key
features you should ensure that you have in your choice of
scanners.
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Duplex:
Duplex scanning is the
ability to scan both sides of a document without removing
the document to turn it over to scan again.
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ADF:
ADF stands for Automatic
Document Feeder. This feature allows you to place a
multiple page document in the scanner and scan each page
without any further intervention. All scanners
automatically come with a built in platen. This is the
flat glass panel that you place a document on for single
page scanning.
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Color:
If working with color
documents is important to your business ensure that your
scanner have the ability to scan in color. Not all
scanners have this ability.
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Speed:
If you will be scanning
documents often or scanning large amounts of pages then
speed is important. Ensure that you select a scanner
that have a fast scanning capability.
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Multiple Capabilities:
To save money you can
select a device that combien the print, copy, and scan
feature. These are known as
"All-In-One"
devices. These devices come at a trumendous cost
saving because you don't have to buy a separate device to
perform each function.
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Document Types:
Scanners must give you the capability to save to different
document types such as .PDF, Text, image (GIF, JPEG, TIFF,
etc.). Vitually all scanners today come with that
capability. |
